24/7 RECEPTIONIST : HVAC BUSINESSES DO NOT MISS THIS OPPURTUNITY
Turn your missed After-hours calls into $30k Months
The done-for-you AI appointment setting system that captures every lead, follows up automatically, and books jobs 24/7 β without hiring another dispatcher.
π Built for HVAC contractors who donβt want to lose big-ticket installs just because the office is closed.
The Complete AI Appointment Setting System
End-to-end automation β from first contact to booked job, fully hands-free
INSTANT RESPONSE
Lead to booked appointment β 60 seconds flat
Lead submits form AUTO
Any source β ads, organic, referral
β
AI calls in 60 sec AUTO
Real call while still on your site
β
Qualifies issue AUTO
Problem + service area confirmed
β
Checks availability AUTO
Real-time calendar sync
β
Books appointment AUTO
Date and time confirmed live
β
SMS + tech alert AUTO
Both parties notified instantly
FOLLOW-UP ENGINE
Nobody falls through the cracks β ever
No answer
Auto text + retry call
Text fires in 5 mins: "Hey we just tried calling β when's a good time?" AI retries the call automatically 2 hours later
Answered β didn't book
5-day nurture sequence
Daily SMS and email follow-ups for 5 days, each with a different angle and a clear CTA to book
Booked β no show
AI reschedule call
Within 60 mins of a missed appointment, the AI calls to reschedule automatically β no revenue lost
Appointment confirmed
Reminder sequence
Automated reminder SMS 24 hours before and again 2 hours before the appointment to eliminate no-shows
Job completed
Review + upsell
Google review request sent 24hrs after job. Maintenance plan offer follows 7 days later automatically
Lead cold 30+ days
Reactivation campaign
Seasonal re-engagement message sent automatically β "Is your HVAC system ready for summer?" brings dead leads back
Here's What Our Partners Have To Say About Working With Us:
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